Public records nsw Order copies of records listed in our inquest indexes; The State Records Regulation 2024 commenced on 1 September 2014. This new leaflet covers the key benefits of recordkeeping and is designed to assist Chief Executives understand why recordkeeping is important. A new requirement for public offices to NSW Caselaw publishes selected judgments and decisions of all New South Wales courts and tribunals administered by the Department of Communities and Justice. Genealogy. View NSW births, deaths and marriages records dating back to 1788. By creating and managing records effectively, schools will be able to meet their legislative responsibilities as well as their administrative responsibilities to teachers, students and parents. Understanding these obligations is an essential part of your role as a records and information manager. 03:39 Introduction to transfer planning. There are so many reasons to use Public Records Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Key obligations under the State Records Act 1998; Standards and policies keyboard_arrow_right. This permission is given through the approval and issue of a retention and disposal authority (RDA). Following is a table for each principle which lists the minimum compliance requirements, an explanation for each When sending or receiving text messages (SMS and MMS) or instant messages on platforms such as WhatsApp or Facebook Messenger for work-related purposes, these messages are classified as State records. Historical records, dating back 99 years in some states, are able to be disclosed. to raise awareness on records management issues and promote records management excellence throughout the entire NSW public sector. The State Records Act 1998 promotes the principles of accountability and access by providing for the creation, management and protection of State records and for public access to those records. The Government Information Act 2009 is active from 1 st of July 2010. State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and Sentencing of records is an activity that should be part of every NSW public offices' Records Management Program. State Records NSW does not hold records of other NSW Government agencies or records The State Records NSW Board recently approved a revised Standard on the physical storage of State records, a revised Standard on records management, and the renewal of AS/ISO State Records NSW is the NSW Government’s records management authority, providing oversight of recordkeeping across the NSW public sector. Case study - collaborating with public offices. The RDA is a formal instrument that identifies the records of a public office and provides ongoing authorisation for the transfer of NSW public offices should have the ability to monitor how the cloud service is performing against service level metrics such as service availability, incident response time, etc. Back to top Overview. Death Records ; Search probate notices published after 2013. If State Records NSW is not satisfied with the public office’s report or the findings of the report, then it may include information about this in its Annual Report. Bullying and Harassment Free Workplace. State Records NSW helps public offices develop the capability and expertise to implement and maintain mature recordkeeping systems. If there was foul play. . The public records listed in the Australian Genealogy index are useful when researching your family history. notably by public offices giving CPA directions to close the records to public access for a long enough period. We will reply on, or soon after, 6 January. We partner Many recent court files and documents are available for public viewing and contain a high level of detail. Minor revisions Removed minimum compliance requirement 1. In NSW public offices, records and information help organisations plan for and achieve short and long term outcomes that are relevant and valuable to the community, business and government. Forty-seven public offices responded to our survey and provided valuable comments and suggestions. Please see the model code of meeting practice for local councils for publishing requirements. Public offices in NSW are required to create and maintain accurate records of their activities under the State Records Act 1998. The Local Government (General) Regulation 2021 requires councils to broadcast meetings online. Address of the Public Records Office of New South Wales:. To prepare for the upcoming Recordkeeping Monitoring Exercise, you should download a copy of the RMAT and make an assessment of your organisation’s records management. To the right of the search results are two orange icons. The State Records Act 1998 is administered by State Records NSW and Museums of History NSW. It applies to any organisation, facility or service which is part of the NSW public health system, and NSW public offices who provide health care services to clients, such as NSW universities. We administer Parts 1, 2, 3 and 7 of the State Records Act 1998 which covers NSW public sector bodies such State Records NSW provides oversight of recordkeeping across the NSW public sector and supports effective and efficient recordkeeping by setting standards, promoting good practice, We provide records management advice, standards, policies and tools to assist NSW public sector bodies to improve official recordkeeping. It ensures that the organisation creates, captures, Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Key obligations under the State Records Act 1998; Standards and policies keyboard_arrow_right. State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and State Records NSW recognises that many public offices have difficulties in implementing and maintaining appropriate storage environment conditions. Section 3(1) of the Act identifies that. Premium Public Records. Note that pre-paid account holders must contact NSW Fair Trading for the form. State Records NSW remains the agency responsible for the regulation and monitoring of government recordkeeping in NSW. Sentencing should be ongoing and State Records NSW recommends that sentencing should be performed as records are created. The State Records Act 1998 came into effect in 1999, replacing the Archives Act 1960. We are a statutory body. The Act provides the legal framework in which we operate and specifies our core functions. New South Wales An Act to make provision for the creation, management and protection of the records of public offices of the State and to provide for public access to those records, to establish the The NSW State Archives Collection is an agency of the New South Wales Government that archives and manages the records of the history of the Government of New South Wales in Australia and is part of Museums of History NSW. The free records can be viewed and downloaded from NSW LRS’ Historical Land Records Viewer. State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and Public schools in NSW are responsible for creating and managing records relating to school administration. The rules governing how long government information should be kept are found in documents issued under the State Records Act 1998, called retention and disposal authorities. staterecords. State Records NSW is a responsive regulator and our approach to regulating is outlined in the Regulatory Framework for the State Records Act 1998. State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and The PPIP Act protects privacy by regulating the way NSW public sector agencies deal with personal information. 4 [ Records storage facilities built since 2011 are compliant with the Building Code of Australia and associated codes at the time of construction ] as other regulation covers the requirement. You can purchase copies for a fee. If there was foul play involved in a death, such as murder or manslaughter, Coroner's records can sometimes lead on to other court records. (2) Each public office must establish and maintain a records management program for the public office in conformity with standards and codes of best practice from time to time approved under section 13. public office: (a) means each of the following: This authority covers records documenting the provision of health care to patients and clients of NSW public offices. The table below outlines the intended audience for each module and the time required to complete the module (mostly around 20 minutes). Learn how State Records NSW manages government records, ensures access, promotes transparency, monitors compliance, NSW public holidays east; NSW Government east; NSW Digital ID east; Living in NSW. State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and It is recommended that NSW public offices identify any statutory requirements which apply to the records, information or data that will be created and stored in the new cloud service offering. This approach is being taken to ensure that public offices have sufficient time to make any changes required as a result of the current review of standards and the Code of Best Practice, which provide the basis for the RMAT questions. Our core role is to support transparent and accountable government by ensuring that government records are properly created, managed and made accessible to the public. State Records NSW has adopted the following of MHNSW’s corporate policies, copies of which can be viewed on the MHNSW website: Acceptable Use of Technology Policy. Administration of the area now known as the Northern Territory was by New South Wales until 1863. These are not intended to be comprehensive. Type: Policy Author: State Records NSW Publication Date: 30 October 2024 Tagged in. This page contains links to rules and guidance that will assist schools in making and The purpose of these policies is to ensure that State Records NSW establishes a proactive and open approach to providing access to government information under the Government Information (Public Access) Act 2009 (GIPA Act). As records are often tucked away in databases, you need to go direct to the source to find the information you are looking for. Each category of the index provides record collections for the topic. Staff must ensure that these records are created and captured in official business systems to fulfill legal requirements and support effective governance. Sentencing: The process of identifying and classifying records according to a retention and disposal authority and applying the disposal action specified in it. au. From 31 December 2022, the State Records Act 1998 (NSW) will be administered by two statutory bodies: State Records Authority NSW (State Records NSW) and Museums of History NSW (MHNSW). Both the public office being privatised, and any private entity that takes on responsibility for the State records after privatisation (section 8 of the Act), have obligations to protect State records in their control. The strategies provided are not exhaustive and current at the time of publication of this advice. As this was the first whole of jurisdiction monitoring activity conducted in nine years, Museums of History NSW cares for, and provides access to, significant historic places, collections and archives in NSW and is responsible for promoting knowledge and appreciation of history. Public offices are also given the option to provide comments and advise on the evidence used to support their self Each public office should advise State Records NSW of their organisation’s SRO and keep State Records NSW updated with any changes to personnel undertaking this role. 3 of the standard on records management guide public offices to focus on high-value and high-risk business areas. Executive Director State Records NSW appointed. The Regulatory Framework informs a variety of audiences Where duplication of records exists between public offices, State Records NSW may choose to only require the records of one public office as State archives. Presented by State Records NSW and Museums of History NSW. When looking for a person in the records, think about how or why that person may have interacted with the NSW Government during their life (eg land, law, employment), or in the event of their death (eg, estate, inquest). Australia . Listen. State Records NSW support effective and efficient recordkeeping by setting standards, promoting good practice, monitoring recordkeeping practice and compliance, and providing guidance, advice and resources. This survey offers an opportunity to give feedback on how State Records NSW and MHNSW (Agency Services) has provided advice and support throughout the year and ways we can improve. As such, they must be captured, maintained, and disposed of in accordance with the State Records Act 1998. Prescribes guidelines on what constitutes normal administrative practice in a public office in Personnel records document the management of employees and are important records in all public offices. Requesting records is easy. Records and information: drive collaboration and communications; preserve public knowledge for reference and reuse; provide the foundation for sustainable and effective products and services; Members of the public can inspect/obtain copies of documents lodged with NSW Fair Trading on the Public Register under the Associations Incorporation Act 2009 following payment of the set fee. collaborate with State Records NSW to identify and mitigate emerging areas of information risk in the NSW public sector; share experiences and insights on records and information management in the NSW Learn the key requirements for managing work-related records under the State Records Act 1998 for public office employees and explore essential resources for effective state records management and good recordkeeping practices. Training resources. Closed Circuit Television (CCTV) The State Records Act 1998defines a record as anything created or received as part of the official work of a public office. This Regulation: 1. The Act replaced the Archives Act 1960 and established the In NSW public offices, records, information and data help organisations plan for and achieve short and long term outcomes that are relevant and valuable to the community, business and government. Working and Public access to the records of Government is a fundamental right in a democratic society. However, sometimes records go unsentenced for a period of time and an accumulation of unsentenced State Records NSW is the NSW Government’s records management authority. public office— (a) means each of the following— (i) a department, office, commission, board, corporation, agency, service or instrumentality, exercising a function of a branch of the Government of the State, (ii) a body, whether or not incorporated, established The public has a legal right to be provided with access to government information in accordance with Part 4 of the Government Information (Public Access) Act 2009 State Records NSW facilitates access to government information as outlined in the sections below. Recordkeeping fundamentals your responsibilities in NSW Public Sector (PDF 509. OASIS ODF Adoption Technical Committee, Open by Design: The advantages of the Open Document Format (ODF) An OASIS White Paper, December 2006. Responsibility assigned in corporate policy on IM/RM. The most recently published judgments and decisions are listed on the NSW Caselaw homepage. State Records NSW, Museums of History NSW, and NSW . Indexes range from service providers such as Conveyancers, Body Corporate managers and real estate agents through to property searches including land titles and property profiles. Compliance requirements 2. 3 of the Standard on Records Management direct public offices to strategically focus on high-value and high-risk areas of The paper is part of the Ombudsman’s In Focus series on topical issues impacting NSW public administrative conduct for public servants. You will need a reader's ticket number before you request records in the catalogue. We State Records NSW conducts an annual Recordkeeping Monitoring Exercise with public offices. State Records NSW offers a number of free online training modules on records management and recordkeeping in The questions in the self-assessment tool are focused on the management of records, information and data in NSW public offices. This description includes new provisions under sections 12(5) relating to notices came into effect on 31 December 2022. Finding the rules for retention and disposal. more. Under the State Records Act 1998, the Board is an advisory board with the following functions: . Guide to shipping and free passenger records (NSW State Records guide 17) Lloyd's captains registers, 1851-1947 ; Log of logs ; Irish assisted immigrants to New South Wales, Australia, 1848-1870 (Reid index) Ships card index ; Ships Index; Aboriginal and Torres Strait Islander visitors are kindly advised that this website includes images, sounds and names Overview of public offices under the State Records Act. Save; Preview; Australia Deaths and Burials 1816-1980 . 1: 2017 Information and documentation - Records management, Part 1: Concepts and principles was issued as a code of best practice by State Records NSW in June 2018. Follow this with State Records NSW has advised public offices that we will not conduct a Recordkeeping Monitoring Exercise in 2025. Each Minister’s office needs to ensure that it has appropriate systems, policies and procedures in place to meet these obligations. State Records NSW and Museums of History NSW (MHNSW) invite all public offices to participate in a joint public office satisfaction survey during December. Records, information and data: • drive collaboration, innovation and communications • support evidence-based decision-making and policy development • outline responsibilities Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Key obligations under the State Records Act 1998; Standards and policies keyboard_arrow_right. Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Key obligations under the State Records Act 1998; Standards and policies keyboard_arrow_right. These requirements ensure that: A new minimum compliance requirement for public offices to formally notify State Records NSW if there is damage or loss to records. NSW Registry of Births, Deaths & Marriages offer free, unrestricted searching with no identification required for: - Births over 100 years ago - Deaths over 30 years ago - Marriages over 50 years ago These records of births, deaths and marriages in NSW date from 1856. Briefly these are: make full and accurate records of all your work-related activities as part of your daily routine; secure and protect records ; dispose records legally and appropriately. She was the NSW Historian on the Find & Connect web resource, working with stakeholders to improve access to both State Records and the archives of charities. By undertaking an assessment of records and information needs, public offices can define their key business Search for a probate notice. keyboard_arrow_left Working and business Back to previous menu. Probate Notices NSW . State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and Functions of the Board. Find the year and place of your ancestor's death and registration, the volume/registration number and State Records NSW is the NSW Government’s records management authority. The minimum compliance requirements 2. Overview The State Archives and Records Authority of NSW (‘The Authority’) recommenced its formal monitoring activities in April with the 2022 Recordkeeping Monitoring Exercise. close Close Menu. Education and training in recordkeeping is relevant to all records and archives workers in the NSW public sector. Public offices use their subject matter expertise to assist State Records NSW in identifying these records through retention and disposal authorities. Prior to joining Revenue NSW in 2020, This guidance provides advice on the creation and capture of records. An Extract* or copy of the Certificate of Incorporation and other Register documents must be obtained from Registry and Accreditation. For more information about disposal see Retention and Disposal and the General retention and disposal authority: original or The State Records Act 1998 (the Act) is designed to: • ensure the better management of Government records throughout their existence • promote more efficient and accountable government through improved recordkeeping, and • provide better protection for an important part of the State's cultural heritage. au; Once received, you will be contacted within 3-5 working days about your request. [State Records Act 1998 (NSW)] Recordkeeping system. The monitoring exercise was conducted with 379 public offices and had a response rate of 65%. Public offices are asked to make self-assessments using the Records Management Assessment Tool (RMAT) and then provide these assessments to State Records NSW. State Records NSW NSW State Archives and Records has been advised of the organisation's senior responsible officer. Undertaking further education is a means to Free Public Records in Australia. Published April 2014 / revised February 2015 / revised June 2015/ revised November 2017 / revised May 2019 / updated November 2022 / updated October 2023 monitoring of the implementation of recommendations made by State Records NSW to a public office subsequent to the public office's report on its findings (i. Changes to the State Records Act 1998. Elements of Part 4 concerning the transfer of State archives and open access, commenced on 1 January 2024. These records of births, deaths and marriages in NSW date from 1856. 2 and 2. Download State Records NSW Public Interest Disclosures Policy PDF 720. au Getting started for records and information managers; Glossary of Recordkeeping Terms; Records Management Assessment Tool; Records systems: characteristics and functions; State of Recordkeeping in NSW 2024 (new - August 2024) Training Resources (refreshed September 2024) Under the terms of Part 2 of the State Records Act 1998, public health organisations which are part of the NSW public health system are required to meet standards for records management that are issued by State Records. State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to Section 12: Records management obligations (1) Each public office must make and keep full and accurate records of the activities of the office. examples of monitoring records and tools NSW Public offices should ensure that the extent of performance monitoring applied is determined by the level of risk involved in the services procured and the Welcome to the Government Records Repository (GRR), a world-class storage service and facility for semi-active records created by NSW public sector bodies, including government agencies, local councils, public hospitals and Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Key obligations under the State Records Act 1998; Standards and policies keyboard_arrow_right. It applies In 2023, State Records NSW sought feedback from public offices on the existing Standard on records management (issued in March 2015 and revised in November 2018). Bring your Own Device (BYOD) Policy. Further information regarding State Records NSW’s approach to the provision of access is available via our Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Key obligations under the State Records Act 1998; Standards and policies keyboard_arrow_right. The access Provisions of the Act establish a 20 year open to public access period and provide for Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Key obligations under the State Records Act 1998; Standards and policies keyboard_arrow_right. Our core role is to support transparent and accountable government. It will enhance The Government Records Repository (GRR) manages records storage services for semi-active records created by NSW public sector bodies, including government agencies, local councils, public hospitals and universities. State Records' glossary is designed for use in the NSW public sector and draws on nationally and internationally recognised sources of best practice . When searching for information, some organisations will require you to pay a fee. This ensures that The State Library of NSW or public libraries in the local area may also hold newspapers. Some records are digitised and can be viewed in the catalogue. A public office can pass records to NSW State Archives and Record's control either by transferring them to its custody or by entering an agreement whereby some other body (which may be a public office) has custody. We commit to: running forums, roundtable Public schools in NSW are responsible for creating and managing records relating to school administration. The Public Sector Advisory Committee is operated jointly by State Records NSW and Museums of History NSW to support the implementation of the State Records Act 1998. Prescribes additional institutions considered as a State collecting institution 2. For privacy reasons the majority are judgments and decisions. This amounts to billions of records available at no cost to you online. Background Check; Genealogy; People Search; Free Public Records; Premium Public Records; RECORDS. Important topics covered include: creating and capturing records; keeping records secure and accessible; storing and maintaining records; disposing of records appropriately NSW State Archives and Records would like to acknowledge the use of the University of Technology Sydney's records recovery assessment tool in the development of this guidance for NSW public offices. A revised Standard has been developed to incorporate this feedback and establishes the minimum The Act also sets the requirements for how we manage work-related records, information and data in the NSW Government. Key records management provisions of the Act require public offices to: make and keep records that fully and accurately document their operations and administration establish and maintain a records management program in conformity with standards and codes of best practice Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Key obligations under the State Records Act 1998; Standards and policies keyboard_arrow_right. Content with ongoing importance, known as "continuing value," must be managed and disposed of according to specific rules set out in the State Records Regulation 2 024 No matter what our role is in a public office, we are all recordkeepers who have a role to play. Each objective includes a description of the activities and examples considered likely to meet the objective. 1. This new power recognises the importance of good recordkeeping as a foundation of accountability and transparency of government and is designed to support better compliance across public offices. Prior to 2022, it was a standalone authority known as the State Archives and Records Authority of New South Wales (commonly known as The project was funded by NSW Land Registry Services, the private operator of the NSW land title system. to determine the policies and strategic plans of State Records NSW to grant approvals for the purposes of sections 13 (Standards and codes of best practice for records management) and 21 (Protection measures) of the Act. Information systems which capture, maintain and provide access to records over time. It is a statutory body, principally funded by the NSW Government. NSW Government. Authorise public access to records transferred as State archives. Its purpose is to endorse open, accountable, justified and effective government in NSW and State Records Act 1998 No 17. The Public Record Office of Victoria (PROV) hold records of divorce cases up until the end of 1944. e. Certain records will keep the tree growing, showing parents and siblings. Under the State Records Act 1998 (NSW), ‘each public office must make and keep full and accurate records of the activities of the office’. au if you have specific enquiries in relation to the vaccination certificates that are not covered Chief executives of NSW public offices have specific obligations under the State Records Act 1998. Part 3 of the State Records Act 1998 prohibits the disposal of records of public offices except where it is authorised by the State Records NSW. report in response to a notice issued to a public office under section 12(5) of the State Records Act) follow-up with a public office when serious incidents of non-compliant records management or recordkeeping are identified Learn about the codes of best practice for records management in public offices in NSW. Business Continuity Management Policy; Code of Ethics and Conduct Policy. The webcasting of Council meetings is covered by the General retention and disposal authority: local government records, under GOVERNANCE - Any record made and kept, or received and kept, by any person in the course of the exercise of official functions in a public office, or for any purpose of a public office, or for the use of a public office. In most cases authorisation is given in approved retention and disposal authorities issued by State Records. State Records NSW undertook a thorough review of the policy in 2023, including two rounds of consultation with public offices, professional associations, First Nations organisations, users of the State Archives This Portal can also be accessed on the websites of the Public Service Commission, the Treasury, Department of Customer Service, NSW State Archives and Records and the NSW Government. It helps government agencies manage their records effectively throughout their lifecycle. As the NSW Government rapidly transforms to digital business operations, the challenge for public offices is to manage the legacy of paper and physical records until these older paper records are time-expired and can be destroyed or transferred as State archives. State Records NSW November 2018 Updated January 2024 2 Part 1: Understanding the requirements of the new standard This part of the Guide is designed to assist public offices understand the requirements of the Standard on records management. Search and browse Australian public records by topic. Bankruptcy Records; Births, Deaths & Marriages; Business & Company Records; Census; Court Records; Credit Webcasting of Council meetings. 1: 2017 Information and documentation - Records management, Part 1: Concepts and principles to all public offices covered by the State Records Act. State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and State Archives and Records NSW Births, deaths and marriages guide; NSW Registry of Births, Deaths and Marriages Registry Records; Northern Territory Background tips. These records may need to be maintained longer after an employee has left the organisation, in order to protect ongoing rights and interests of the employee and the organisation. Early church records from 1788 to 1855 are also available. In 2018 the State Archives and Records Authority issued AS ISO 15489. To learn more about how to improve your recordkeeping, visit: www. Personal information does not include information about someone who has been deceased for more than 30 years. nsw. State Records NSW proposes to renew AS ISO 15489. Martyn Killion has been appointed as Executive Director, State Records NSW from 4 September 2023 to 30 June 2024 following a recruitment process, after Mary Darwell was appointed as the Chief Executive Officer of Museums of History NSW (MHNSW). Australia death index, 1788–1985 – Ancestry Library Edition [eresource] Use the index to search across deaths from registries in Australia. State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and transfer records as State archives to Museums of History NSW (MHNSW) authorise public access to records. The disposal of records of NSW public offices must be carried out in accordance with the provisions of the State Records Act 1998. 92KB) Resources. State State Records NSW understands that managing a large number of records, information, and data is challenging, especially with growing cyber risks and constantly changing technology. Records transferred as State archives need to be authorised as being Sometimes records are saved automatically when they are created, such as when data is entered into a business system or an electronic form is filled out. State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Key obligations under the State Records Act 1998; Standards and policies keyboard_arrow_right. You can search for probate notices which were published online on or after 21 January 2013. The State Records NSW office will close from Monday 23 December 2024 and re-open on Monday 6 January 2025. Before this date, notices were published in The Sydney Morning Herald and/or local newspapers. With more than 14 million items, it is the largest collection of records relating to the history of NSW, its environment and the lives of its people. Find out whether your ancestors served in the Australian Military, discover if any were bankrupt. SPECIALITY. The purpose of this part of the Act is to protect archival estrays (those official records which have been taken out of official hands). Email: info@records. The GRR also offers retrieval and transport services, delivering and collecting records. About the Australian Standard on records management. To achieve compliance with the Standard on Records Management and the State Records Act 1998, public offices will need to assess Microsoft 365 with the business systems checklist. Read more. This page contains guidance that will assist chief executives to make and keep records appropriately and comply with their obligations under the Act. Series (Records series) NSW public holidays east; NSW Government east; NSW Digital ID east; Living in NSW. State Records NSW is the NSW Government’s records management authority. The Government regularly issues guidance and directions to support government sector performance – collectively termed 'Administrative Requirements'. These documents reflect business needs for different types of information and wider accountability requirements. This includes creating accurate records, securing them, and disposing of them legally. Community engagement. Policies and procedures from the NSW Public Service Commission including the NSW NSW public offices likely to be maintaining records relevant to the provision of care and services to children or to victims of abuse need to be mindful and observant of the recommendations of the Royal Commission, the introduction of the National Redress Scheme and reforms to civil litigation law when undertaking records disposal activities. Tip: We recommend you pre-order records 2 working days before your visit whenever you can - it gives us time to process your requests and have the records ready before you arrive. State Records NSW has advised public offices that we will not conduct a Recordkeeping Monitoring Exercise in 2025. State The preservation of digital State records is a shared responsibility; both State Records NSW and public offices have a role to play in ensuring that digital records of Government remain authentic, accessible and useable over time. This is where Public Records comes in. The chief executive of each public office has a duty to ensure that: the public office complies with the requirements of the State Records Act 1998, By following this link to the State Records NSW Learning Portal you can access our free online training modules on records management and recordkeeping in the NSW public sector. Phone Number: +61 2 9673 1788. Related agencies. Save; Preview; Australia Births and Baptisms 1792-1981 . They highlight the links between records management requirements and information access under the Government Information (Public Access) Act 2009 (GIPA Act). Recordkeeping Resources. Below are key obligations as set out in the Act. People Search. A health privacy code of practice made Learn about the standard on records management in New South Wales. We provide you with ready access to available tools, data-sets and searches covering records of many types. State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and Her PhD was written from State Records in NSW and Tasmania and examined the experiences of the Stolen Generations and non-Indigenous children in government welfare systems. Examples of records range from digital State Records NSW is the NSW Government’s records management authority, providing oversight of recordkeeping across the NSW public sector. State Records NSW recommends that you work closely with your organisation's Senior Responsible Officer. Part 5 - Recovery of State records. The State Records Act 1998 applies to public sector bodies referred to as public offices. 2023 saw Museums of History NSW (MHNSW) engage with every public office across NSW in preparation for changes to Part 4 and Part 6 of the State Records Act that commenced on 1 January 2024. PO Box 516, Kingswood 2747, NSW Australia. State Records NSW provides oversight of recordkeeping across the NSW public sector and supports effective and efficient recordkeeping by setting standards, promoting good practice, monitoring recordkeeping practice and compliance, and providing guidance, advice and resources. The paper is designed to assist public servants to think about their engagement with social media and to raise issues and risks, including recordkeeping risks, relating to social media. Start by searching for the name of a place or person in our catalogue, which draws names from across our Subjects A–Z into one simple search. 4: Organisations have skilled records and information management staff or access to appropriate skills. 1: 2017 as the code of best practice. The Act commenced on 31 December 2022. We recommend that public offices implement the storage environment conditions and housing requirements as practically and sustainably as possible and prioritise/implement the best storage environment conditions Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Key obligations under the State Records Act 1998; Standards and policies keyboard_arrow_right. AS ISO 15489. Add Listing Join Now. 1) Establishing good information management processes, governance, and systems/infrastructure will assist the organisation to meet this important obligation in the Act. Arts and cultural institutions. State Records NSW asks that each public office commit to a comprehensive assessment of their organisation and make their best efforts to submit a response. Free searches are provided online for both public and private records collections. If State Records NSW is not satisfied with the public office’s report or the findings of the report, then it State Records NSW will also contact all Senior Responsible Officers (SROs) for records management with further details. gov. Australia State Records of New South Wales Website. The collection includes a diverse range of items and formats, such as letters, files, This guidance provides strategies for public offices to consider when configuring Microsoft 365. Lists provisions or legislations excepted from the operation of s21 of the State Records Act 3. State Records, Digital records preservation in the NSW public sector: A discussion paper, 2007. Public offices should establish policies and procedures to define: which email messages need to be captured as records 1. All business units, teams and staff have a role to play in ensuring that sufficient records of your Public office’s activities are created and captured into its official business The role of State Records NSW. print Print this page share Share this Sections 12(5) and 12(6): These new sections enable State Records NSW to issue a notice to a public office requiring the public office to conduct an assessment of its recordkeeping processes and records management program and to report the findings to State Records NSW. Customers can now access an additional 3 million images remotely without the need to visit NSW LRS offices in Sydney CBD to get a copy. Thankfully there are hundreds of free public records searches. State Records NSW pays respect to the Traditional Custodians and First Peoples of NSW, and acknowledges their continued connection to country and Public sector organisations in NSW have records management obligations under the State Records Act 1998. Authority, actions and accountability of Government and Free Public Records. It shows how these practices align with requirements in the State Records Act. The State Records Act 1998 sets out the obligations of public offices, chief executives and public officials. These recordkeeping requirements must be included through procurement, commencement, review, monitoring and termination of cloud services. New South Wales . Once you complete the form, follow these steps: Lodge with NSW Fair Trading: send by post to PO Box 22, Bathurst NSW 2795, or ; email registrysearches@customerservice. This page contains guidance that will assist public health organisations to make and keep records appropriately and comply with their obligations under Changes to the State Records Act 1998; Public offices under the Act; State Records Regulation 2024; State Records Act 1998; Key obligations under the State Records Act 1998; Standards and policies keyboard_arrow_right. Local government records (GA39) The purpose of GA39 is to identify records created and maintained by NSW councils and county councils which are required as State archives, and to provide approval for the destruction of certain other records after minimum retention periods have been met. The two bodies are established pursuant to the Museums of History NSW Act 2022 and the amended State NSW Department of Commerce, People First - A new direction for ICT in NSW July 2006. 1 Purpose. Back to top About us. NSW public offices, including Ministers, should have policies and procedures in place to ensure that the records they create and receive, in whatever format, are managed appropriately. Records date back to the 1700’s and cover a range of topics. 8KB Current as of Monday, 04 November 2024. Please get in contact with us at govrec@records. The State Records Act 1998 promotes the principles of accountability and access by providing for Please note that this page applies to accessing information held by State Records NSW only. Records It applies to records created and maintained by NSW public offices since 1940. We do this by ensuring that government records are properly created, managed and made accessible to the public. If you have any accessibility feedback or concerns related to this resource, please contact us. Public access to the records of Government is a fundamental right in a democratic society. State Records NSW pays respect to the Traditional Custodians and First Peoples Sentencing of records is an activity that should be part of every NSW public offices' Records Management Program. Back to top 1. State Records NSW The Government Records Repository (GRR) manages records storage services for semi-active records created by NSW public sector bodies, including government agencies, State Records NSW is the NSW Government’s records management authority. au or call 02 9714 3080 and leave a voice message. Learn more about who we are. Make sure you include information State Records NSW recognises the challenges of managing vast quantities of records, information and data in the current environment of increased cyber risks and an ever-changing technology landscape. Working and business keyboard_arrow_right. At other times, employees need to actively save the record into the correct system. plan with State Records NSW for monitoring and reporting on the implementation of the public Disposal of records subject to: Current/pending legal proceedings; subject to an application for access under the Government Information (Public Access) Act 2009; a Government policy or directive not to be destroyed; Failure by organisation to anticipate proceedings before legal disposal of records. Search land and property records throughout Australia. Creating and capturing records to document activities facilitating the Government Information (Public Access) Act 2009, including the processing of formal applications, handling of informal requests, conducting of internal reviews and the release of information, enables your organisation to demonstrate that the process was undertaken transparently and accountably. Birth Records ; Selected Australian Baptisms and Births. If you require assistance during this time, please email govrec@staterecords. We aim to improve compliance with the State Records Act through cooperative and collaborative engagement and relationships with public offices. Case study: SharePoint 2010 pilot project at Bankstown City Council This case study describes a pilot project to determine whether SharePoint 2010 could meet Council’s document and records management needs as well as introduce improvements to Council’s The State Records Act 1998 requires NSW public offices to: “make and keep full accurate records of the activities of the office” (Section 12. State Records NSW State Records NSW is a statutory authority established under the State Records Act 1998. Records that are created by a NSW public office are State records and subject to the requirements of the State Records Act 1998. pzcna fpiwnc tgfi cjxjadoy ncs qjr hzh utlwdf qgetvu blbzd